Here at Scout Motors, we’re carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range.

At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If you’re ready to drive change and make history, apply now!

What you’ll do

As Analyst Transportation Planning you play a crucial role in creating a stable and cost-efficient logistics supply chain for Scout Motors. You will focus on designing logistics structures and processes. This will ensure the seamless material flow for critical material from our suppliers to our plant.

Become part of an iconic brand that is set to revolutionize the all-electric pick-up truck & rugged SUV marketplace by achieving the following:

• Inbound Logistics Planning and Optimization: Analyze transportation and logistics data to support the development of logistics concepts for inbound materials from our suppliers worldwide. Assist in identifying opportunities to improve existing transportation efficiency and sustainability. Follow up on the implementation of measures and asses their effectiveness.
• Transportation Contract Management: Prepare, conduct, and implement logistics RFx activities. That includes writing and aligning the necessary documents like RFIs, RFQs, RFPs, and SOWs. Clear and effective communication and collaboration with internal departments as well as involved 3PLs or 4PLs.
• Freight Cost Auditing: Develop, align and implement processes for freight cost auditing.
• IT System setup: Represent the business unit and technical requirements to be implemented in the transportation management system to ensure a timely rollout of all necessary functionalities.
• Performance Metrics and Reporting: Develop and maintain transportation performance reports and dashboards. Analyze logistics KPIs and communicate findings to support operational decision-making. Assist in identifying opportunities for process and cost improvements.
• Continuous Improvement: Implement strategies for continuous improvement to enhance efficiency and compliance across all processes.
• Corresponding to your individual skills, you may be asked to perform appropriate tasks in logistics planning that are not explicitly included in this job posting.

Location & Travel Expectations:

• This role will be based out of the Scout Motors location in Blythewood, South Carolina.
• This role requires 4-5 days per week in the office, with regular in-person meetings and events.
• Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here’s what else you’ll bring:

• Bachelor’s degree in supply chain management, Logistics, or a related field. An equivalent amount of relevant work experience may be considered in lieu of a degree.
• 3+ years of proven professional experience in structuring, analyzing, and developing a multimodal transportation network solution, preferably at a North American Automotive OEM.
• Professional experience with IT systems for truck transport routing and scheduling as well as inventory management and reporting, preferably SAP transportation management is a plus.
• Practical experience leading logistics RFx activities e.g., RFIs, RFQs, RFPs, for LTL, FTL, expedited, and small-parcel transportation as well as warehousing, and crossdocking services is a must.
• Practical experience with freight cost auditing is a plus.
• Professional experience with data analytics and visualization using BI tools like PowerBI is a plus.
• Experience working with 3PLs, 4PLs, and dedicated/asset-based transportation and warehouse service providers as well as knowledge of U.S. DOT regulations and transportation industry is a plus.
• Excellent analytical and problem-solving skills, attention to detail, and presentation skills
• Excellent communication and collaboration skills to work effectively with internal and external teams
• Ability to independently work in a fast-paced environment and manage multiple projects simultaneously
• Creative, collaborative and open mindset and drive to think out of the box

What you’ll gain

The benefits of joining Scout include the chance to build products and a company from the ground up.  This is a chance to create something new and lasting – with an iconic brand at its foundation.  In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:

• Competitive insurance including:
  • Medical, dental, vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 20 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

Pay Transparency

This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate’s skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial base salary range =  $70,000.00 - $85,000.00

Internal leveling code: IC10

Notice to applicants:

• To be considered for career opportunities at Scout Motors, applicants must be 18 years of age or older.
• Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records.
• Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.
• Residing in New York City: This role is not eligible for remote work in New York City.

Equal Opportunity

Scout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, pregnancy, or any other characteristics protected by law.Scout Motors is committed to compliance with allapplicable fair employment practice laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact ScoutAccommodations@scoutmotors.com.

Who We Are:

Alpaca is a US-headquartered self-clearing broker-dealer and brokerage infrastructure for stocks, ETFs, options, crypto, fixed income, 24⁄5 trading, and more. Our recent Series D funding round brought our total investment to over $320 million, fueling our ambitious vision.

Amongst our subsidiaries, Alpaca is a licensed financial services company, serving hundreds of financial institutions across 40 countries with our institutional-grade APIs. This includes broker-dealers, investment advisors, wealth managers, hedge funds, and crypto exchanges, totalling over 9 million brokerage accounts.

Our global team is a diverse group of experienced engineers, traders, and brokerage professionals who are working to achieve our mission of opening financial services to everyone on the planet. We’re deeply committed to open-source contributions and fostering a vibrant community, continuously enhancing our award-winning, developer-friendly API and the robust infrastructure behind it.

Alpaca is proudly backed by top-tier global investors, including Portage Ventures, Spark Capital, Tribe Capital, Social Leverage, Horizons Ventures, Unbound, SBI Group, Derayah Financial, Elefund, and Y Combinator.

Our Team Members:

We’re a dynamic team of 380+ globally distributed members who thrive working from our favorite places around the world, with teammates spanning the USA, Canada, Japan, Hungary, Nigeria, Brazil, the UK, and beyond!

We’re searching for passionate individuals eager to contribute to Alpaca’s rapid growth. If you align with our core values—Stay Curious, Have Empathy, and Be Accountable—and are ready to make a significant impact, we encourage you to apply.

Your Role:

Global Equity Settlement

• Own the end-to-end global equity settlement process, partnering with our custodian, counterparties, and internal stakeholders to ensure timely and accurate settlement across multiple international markets.
• Ensure transactions are accurately recorded across internal and external systems to facilitate successful settlement.
• Monitor daily settlement activity and proactively identify transactions at risk of failing.
• Investigate and resolve settlement exceptions, trade discrepancies, and failing transactions.
• Review buy-ins, settlement penalties, and aged fails while coordinating remediation efforts with counterparties and our custodian.
• Monitor trade matching through SWIFT and settlement platforms, ensuring counterparties affirm and match trades within required market deadlines.

Trade Exception Management

• Investigate and resolve trade mismatches, including:
  • Settlement instruction discrepancies
  • Quantity and price differences
  • Allocation issues
  • Counterparty booking errors
  • FX and market-specific settlement exceptions
• Partner closely with trading, finance, compliance, counterparties, and custodians to drive timely resolution of settlement issues.
• Escalate complex settlement discrepancies and operational risks to the Director of Brokerage Operations when appropriate.

Cash & Position Reconciliations

• Perform daily reconciliations of securities positions and cash balances across multiple global markets and currencies.
• Investigate and resolve cash and stock reconciliation breaks between internal ledgers and external custodians.
• Produce reconciliation reports identifying money differences, position discrepancies, and operational exceptions.
• Ensure all reconciliation breaks are researched, documented, and resolved within established service levels.

Operational Risk & Regulatory Controls

• Ensure operational processes comply with applicable SEC, FINRA, and global market regulations.
• Support compliance with SEC Rule 15c3-3 by helping maintain proper possession and control of customer securities.
• Identify operational risks and escalate issues that may impact clients, settlement, or regulatory obligations.
• Maintain complete and organized operational records supporting audits, examinations, and regulatory reviews.
• Assist the Director of Brokerage Operations with Internal Audit requests, regulatory examinations, and remediation efforts.

Reporting & Process Improvement

• Produce timely, accurate, and meaningful operational reporting on settlement activity, aged fails, reconciliation breaks, and operational metrics.
• Prepare work papers, operational summaries, root cause analyses, and management reporting.
• Identify recurring operational issues through trend analysis and recommend improvements that reduce risk and increase efficiency.
• Update operational procedures, controls, and documentation as business processes evolve.
• Support the implementation of policy frameworks while serving as a resource for operational policy questions.

Automation & Strategic Initiatives

• Partner with Engineering and Product teams to automate manual operational workflows and improve settlement processes.
• Leverage SQL, Metabase, AI tools (such as Cursor and ChatGPT), and reporting platforms to enhance operational efficiency and analytics.
• Participate in cross-functional projects supporting new products, international market expansion, and operational scalability.
• Contribute to continuous improvement initiatives that enhance the client experience while reducing operational risk.

Collaboration

• Work cross-functionally with Brokerage Operations, Trading, Finance, Compliance, Engineering, and Customer Operations to ensure seamless post-trade processing.
• Foster an environment of teamwork, accountability, and continuous learning.
• Support department initiatives and perform additional responsibilities as business needs evolve.

Who You Are (Must-Haves)

• 3+ years of experience supporting brokerage operations with a focus on global equity settlements.
• Strong understanding of securities settlement lifecycles within a broker-dealer or carrying firm.
• Experience working with third-party clearing firms and global custodians.
• Knowledge of U.S. broker-dealer operations and financial industry regulations.
• Familiarity with BNY Nexen or similar global custody settlement platforms.
• Working knowledge of SWIFT settlement messaging (MT54x series), Euroclear, DTCC, and international settlement practices.
• Experience settling securities across global markets, including Europe and Asia (Hong Kong, South Korea, and other international markets).
• Strong expertise performing cash and position reconciliations across multiple currencies and markets.
• Experience investigating trade mismatches and collaborating directly with counterparties to resolve settlement issues.
• Ability to analyze operational data, identify trends, and make sound decisions based on available information.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while working independently in a fast-paced environment.
• Comfortable working remotely while collaborating across distributed teams.
• Working knowledge of SQL, Metabase, or similar reporting and data analysis tools.
• Proficiency with Microsoft Office and Google Workspace.
• Adaptability to evolving regulatory requirements and business priorities.
• Possess the Securities Industry Essentials (SIE) Exam and Series 99 license (or higher), or obtain the Series 99 within 180 days of hire.

We Value Team Members Who

• Stay Curious by continuously learning and seeking opportunities to improve.
• Have Empathy when collaborating with teammates, clients, and partners.
• Are Accountable by taking ownership of outcomes and following through on commitments.

Nice to Have

• Associate’s or Bachelor’s degree in Business, Finance, Accounting, Economics, or a related discipline.
• Five or more years of experience in brokerage operations, reconciliation, settlements, accounting, banking, or financial services.
• Experience with DTCC U.S. equity settlement processing.
• Knowledge of tokenized securities or digital asset settlement.
• Experience using AI-powered productivity tools (Cursor, ChatGPT, GitHub Copilot) to automate workflows or enhance data analysis.
• Experience supporting automation initiatives in partnership with Engineering teams.
• Series 7 or additional FINRA licenses.
• Experience working within a high-growth fintech or electronic brokerage environment.

How We Take Care of You:

• Competitive Salary & Stock Options
• Health Benefits
• New Hire Home-Office Setup: One-time USD $500
• Monthly Stipend: USD $150 per month via a Brex Card

Alpaca is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

Recruitment Privacy Policy

Squishable is a close-knit team of designers, artists, pop culture-fanatics, and lovers of all things adorable. Together we create the cutest, cuddliest, (and sometimes downright unusual) plush and lifestyle products in the world. With the millions-strong Squishable fan community cheering us on (and a lot of cupcakes, coffee, and karaoke) we make people say “awww.” Our offices are in a sunny Soho loft in NYC, and downtown Washington DC.

About the Role

The Retail Operations Manager is responsible for developing and executing the operational strategy for Squishable’s retail fleet, ensuring stores have the processes, systems, tools, and support needed to deliver exceptional customer experiences and strong business performance.

Reporting to the Director of Retail, this role serves as a strategic business partner, working closely with the Director of Retail and Regional Managers to drive operational excellence, improve store performance, and execute key business initiatives across all locations. Together, they will identify opportunities to improve efficiency, enhance the customer and employee experience, strengthen operational execution, and support the company’s continued growth.

The Retail Operations Manager provides leadership across store operations, new store openings, facilities, operational systems, vendor management, and cross-functional initiatives. This individual will build scalable processes, lead operational projects from concept through execution, and help shape the future of Squishable’s growing retail business.

Responsibilities

• Partner with the Director of Retail and Regional Managers to execute the operational strategy for Squishable’s retail fleet, driving consistency, efficiency, and store performance across all locations.
• Analyze operational metrics, labor, sales, and key performance indicators to identify opportunities, mitigate risks, and support data-driven business decisions.
• Develop, implement, and continuously improve operational standards, policies, procedures, and training that support operational excellence and an exceptional customer experience.
• Serve as the primary operational partner to Retail Leadership, providing guidance and support to Regional Managers and Store Managers while ensuring successful execution of company initiatives.
• Lead the operational execution of new store openings, relocations, remodels, pop-up locations, and store closures, including project planning, vendor coordination, fixture procurement, and store readiness.
• Oversee facilities management, preventative maintenance programs, vendor relationships, and operational budgets while identifying opportunities to improve service levels and reduce costs.
• Partner with Inventory Planning, Warehousing, Finance, IT, and other cross-functional teams to improve operational workflows, inventory accuracy, and store systems.
• Manage store operational resources, including the Store Operations Manual, operational communications, calendars, and tools that support consistent execution across the retail fleet.
• Evaluate and implement operational processes, systems, and technologies that improve efficiency, scalability, and business performance.
• Lead cross-functional projects, build strong partnerships across departments, and provide operational reporting and recommendations that support strategic planning and company growth.

Qualifications

• 5+ years of progressive retail operations leadership experience within a multi-unit retail environment.
• Bachelor’s degree in Business, Retail Management, Operations Management or a related field required.
• Proven success developing operational strategies, improving processes, and driving measurable business results.
• Experience leading new store openings, remodels, relocations, and other large-scale retail projects.
• Strong financial acumen, including experience analyzing labor, operational metrics, budgets, and cost-saving opportunities.
• Demonstrated success managing multiple complex projects simultaneously in a fast-paced environment.
• Excellent analytical, problem-solving, and decision-making skills with the ability to translate data into actionable business recommendations.
• Outstanding written, verbal, and interpersonal communication skills with experience presenting to senior leadership.
• Proven ability to build strong cross-functional partnerships and influence without direct authority.
• Experience with ERP systems such as NetSuite and strong proficiency with Microsoft Excel, Google Workspace, and reporting tools.
• Experience supporting a rapidly growing retail organization is strongly preferred.

Travel Requirements

• Willingness to travel 30–50%, including store visits, new store openings, remodels, and company meetings.
• Ability to work a flexible schedule, including evenings, weekends, overnight travel, and holidays as business needs require.
• Valid driver’s license required.

Physical Requirements

• Ability to stand, walk, bend, climb ladders, and move throughout retail environments for extended periods.
• Ability to lift and move up to 40 pounds.
• Ability to travel by air and automobile on a regular basis.

Compensation & Benefits

Salary: $65,000 - 80,000, depending on experience.

Benefits

• 401(k) with company match
• Medical insurance, including a 100% employer-paid plan option
• Dental insurance
• Vision insurance
• 18 days of PTO annually
• 2 Floating Holidays
• 9 Company Holidays
• Generous Employee Discount

Work Location: Remote/Hybrid with travel requirements.

At Squishable.com, Inc. we value, celebrate, and support diversity and inclusivity across our community and we are proud to be an Equal Opportunity Employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skillsets. We do not discriminate against any applicant’s race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, disability, or veteran status.

CCPA disclosure notice here.

Role OverviewIn this CSSO role, you will drive the strategy, processes, and data-driven insights that empower our Customer Success Team to deliver exceptional outcomes for our customers. Reporting to the...

Why you should join us:

At Sound Agriculture, we are revolutionizing the way the world grows food. Our innovative technology and solutions empower farmers to maximize nutrient efficiency, reduce environmental impact, and feed the world sustainably. Through a deeper understanding of plant and microbial biology, we are leveraging the natural power of plants to make agriculture more agile and resilient.If you’re passionate about cutting-edge science, making a real-world impact, and being part of a team that’s dedicated to transforming agriculture, we want you on our team!

Sound is a Series Dstartup funded by leading investors in food and agriculture including Leaps by Bayer, Syngenta Group Ventures, S2G Ventures, BMO Impact Investment Fund, Chan Zuckerberg Initiative, Fall Line Capital, Cavallo Ventures, FootPrint Coalition and Northpond Ventures.

What we’re seeking:

A oportunidade

Concluímos nossa primeira safra comercial no Brasil, e os resultados nos deram a confiança para acelerar. Agora estamos expandindo nossa organização comercial, construindo uma rede de representantes comerciais independentes e parceiros de distribuição pelo país.

Escalar exige muito mais do que contratar bons vendedores. Exige construir o motor operacional que permite ao crescimento comercial acontecer com velocidade, disciplina e visibilidade. É por isso que estamos contratando nosso primeiro Business Operations Manager.

O papel

Esta é uma posição mão na massa. Você vai desenhar, construir e melhorar continuamente a espinha operacional que permite à Sound Brasil escalar: order to cash, crédito, atendimento ao cliente, supply chain e operações financeiras, integrados em um único modelo operacional eficiente.

Sua missão: garantir que, enquanto crescemos, a operação nunca seja o motivo de a gente desacelerar.

Você não terá um time reportando a você. Você vai pessoalmente construir os processos, coordenar parceiros externos e resolver os desafios operacionais que sustentam nosso crescimento. Vai trabalhar de perto com o time de Vendas e o Marketing Manager, e diretamente com o GM. Em finanças e crédito, você terá parceria direta com nossa CFO e com o time dela nos EUA.

Este não é um cargo tradicional de finanças, nem de logística. É para alguém que transita naturalmente entre estratégia e execução, e que vê um problema operacional e começa a resolver, em vez de esperar instruções.

A gente constrói as próprias ferramentas

Na Sound, construímos nossas próprias aplicações internas com IA, e já fazemos isso hoje: ferramentas comerciais, fluxos operacionais, dashboards. O que antes exigia implantações longas e sistemas pesados de prateleira, hoje construímos internamente em dias, usando ferramentas de IA e plataformas no-code.

Nesta posição, você vai trabalhar do mesmo jeito. Em vez de escrever especificações e esperar por um sistema, você vai usar IA para construir, testar e melhorar as ferramentas que rodam nossa operação. Você não precisa de background em software, mas precisa de experiência prática construindo soluções reais com IA.

O que será seu

Operações Comerciais

• Construir e ser dono do processo completo de Order to Cash.
• Desenhar processos comerciais escaláveis que permitam ao time de Vendas focar em clientes, não em tarefas administrativas e de back office.
• Criar dashboards operacionais e KPIs que deem visibilidade sobre o negócio.
• Remover continuamente atritos da operação comercial.

Operações Financeiras e Crédito

• Ser dono das operações financeiras do Brasil, em parceria próxima com nossa organização global de Finanças e com o escritório de contabilidade terceirizado responsável pela execução.
• Construir e ser dono da política de crédito e do processo de aprovação de clientes, alinhando com nossa CFO. Nossas vendas operam em prazo safra, então a gestão disciplinada de crédito é central nesta posição.
• Gerir recebíveis, cobrança e exposição de crédito dos clientes ao longo da safra.
• Coordenar o processo de fechamento mensal e reporting com o escritório externo de contabilidade.
• Apoiar orçamento, forecast e relatórios financeiros.

Supply Chain e Atendimento ao Cliente

• Gerir o relacionamento operacional com nossos operadores logísticos e demais parceiros externos.
• Garantir disponibilidade de produto, acuracidade de estoque e performance de entrega.
• Coordenar importações, transferências de estoque e execução operacional com os times globais.
• Garantir que clientes e parceiros de distribuição tenham uma experiência operacional de primeira linha.

Business Operations e Excelência Operacional

• Desenhar, construir e melhorar continuamente o modelo operacional da Sound Brasil.
• Identificar oportunidades de simplificar processos por meio de automação e Inteligência Artificial.
• Ajudar a moldar ferramentas operacionais internas e fluxos digitais à medida que a empresa cresce.
• Construir documentação, governança e padrões operacionais.
• Conectar Vendas, Marketing, Finanças, Supply Chain e times globais em uma operação integrada.

Quem vai se realizar aqui

Você provavelmente vai amar esta posição se você:

• Gosta muito mais de construir do que de manter.
• Se sente totalmente confortável em fazer o trabalho tanto quanto desenhá-lo.
• Assume a responsabilidade naturalmente, em vez de esperar direcionamento.
• Prefere resolver problemas e simplificar questões a apenas apontá-los para outra pessoa.
• Se sente confortável tomando decisões com informação imperfeita.
• Acredita que tecnologia e IA devem simplificar o trabalho, não criar complexidade.
• É totalmente comprometido com um atendimento excelente a clientes internos e externos.
• Quer ajudar a construir uma empresa, não apenas gerenciar uma função.

Esta posição provavelmente não é para você se você prefere ambientes altamente estruturados, precisa de instruções detalhadas antes de agir, ou busca principalmente gerenciar um time.

O que buscamos

• Aproximadamente 7+ anos em business operations, finanças, operações comerciais, supply chain ou posições similares.
• Experiência no agronegócio brasileiro é obrigatória, incluindo familiaridade com vendas em prazo safra e dinâmica de canais.
• Experiência profunda e mão na massa em pelo menos duas destas três áreas: operações comerciais (order to cash e atendimento ao cliente), crédito e recebíveis, supply chain e logística. Disposição genuína para construir a terceira com o apoio da nossa CFO e dos times globais.
• Experiência prática construindo soluções com IA (ferramentas internas, automações, fluxos ou apps). Durante o processo, vamos pedir pra você mostrar algo que construiu.
• Forte perfil analítico, Excel avançado e conforto com ERP, CRM e ferramentas digitais.
• Inglês avançado.

Como é o sucesso

Ao final do seu primeiro ano: nosso time comercial passa o tempo vendendo, não resolvendo problemas operacionais. O Order to Cash é eficiente, escalável e visível. As decisões de crédito são disciplinadas, sustentando o crescimento e protegendo o negócio. Finanças, logística e operações comerciais funcionam como um sistema integrado, e o modelo operacional que você construiu está pronto para a próxima fase de crescimento.

Nossos valores nesta posição

• Tenacidade. Você vai até o fim. Construir do zero significa resolver problemas que ninguém mapeou ainda, e mesmo assim você segue em frente, com garra e foco.
• Ousadia. Você age com urgência e desafia o status quo. Sabe que um bom processo construído agora vale mais que um sistema perfeito construído tarde demais.
• Criatividade. Você questiona processos herdados e usa tecnologia e IA para encontrar formas mais simples de trabalhar.
• Mentalidade de dono. Você age como se a empresa fosse sua. Identifica problemas antes que virem incêndio e se responsabiliza pelos resultados.

What we offer:

• Opportunity to work in an incredible team with a drive to build alternative solutions to age old practices that increase farmer ROI

• Competitive total rewards package including base compensation, performance bonus structure or uncapped commission plan for sales positions, and above market equity

• Comprehensive health care plans including Medical, Dental and Vision coverage

  • Flex Spending Account (Healthcare, Dependent Care & Commuter Benefit for US-based employees)
  • Health Savings Account with monthly employer contribution (for US-based employees on qualifying health plans)

• 401(k) with 3% company match (for US-based employees)

• Flexible time off policy empowering employees to use time how they need, when they need

• Mental health and wellbeing benefits - including dedicated monthly meeting free Focus Days

• Paid parental leave (for US-based employees)

• Regular events and engagement activities (we actually like hanging out with each other!)

Sound Agriculture does not accept invitations to review resumes from third party recruiting firms or agencies.

Equal Employment Opportunity

We seek a diverse pool of applicants and consider all qualified candidates regardless of race, ancestry, color, gender identity or expression, sexual orientation, religion, national origin, citizenship, disability, Veteran status, marital status, or any other protected status.

Sound participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, Sound is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before Sound takes any action, including terminating your employment.

Why you should join us:

At Sound Agriculture, we are revolutionizing the way the world grows food. Our innovative technology and solutions empower farmers to maximize nutrient efficiency, reduce environmental impact, and feed the world sustainably. Through a deeper understanding of plant and microbial biology, we are leveraging the natural power of plants to make agriculture more agile and resilient.If you’re passionate about cutting-edge science, making a real-world impact, and being part of a team that’s dedicated to transforming agriculture, we want you on our team!

Sound is a Series Dstartup funded by leading investors in food and agriculture including Leaps by Bayer, Syngenta Group Ventures, S2G Ventures, BMO Impact Investment Fund, Chan Zuckerberg Initiative, Fall Line Capital, Cavallo Ventures, FootPrint Coalition and Northpond Ventures.

What we’re seeking:

A oportunidade

Concluímos nossa primeira safra comercial no Brasil, e os resultados nos deram a confiança para acelerar. Agora estamos expandindo nossa organização comercial, construindo uma rede de representantes comerciais independentes e parceiros de distribuição pelo país.

Escalar exige muito mais do que contratar bons vendedores. Exige construir o motor operacional que permite ao crescimento comercial acontecer com velocidade, disciplina e visibilidade. É por isso que estamos contratando nosso primeiro Business Operations Manager.

O papel

Esta é uma posição mão na massa. Você vai desenhar, construir e melhorar continuamente a espinha operacional que permite à Sound Brasil escalar: order to cash, crédito, atendimento ao cliente, supply chain e operações financeiras, integrados em um único modelo operacional eficiente.

Sua missão: garantir que, enquanto crescemos, a operação nunca seja o motivo de a gente desacelerar.

Você não terá um time reportando a você. Você vai pessoalmente construir os processos, coordenar parceiros externos e resolver os desafios operacionais que sustentam nosso crescimento. Vai trabalhar de perto com o time de Vendas e o Marketing Manager, e diretamente com o GM. Em finanças e crédito, você terá parceria direta com nossa CFO e com o time dela nos EUA.

Este não é um cargo tradicional de finanças, nem de logística. É para alguém que transita naturalmente entre estratégia e execução, e que vê um problema operacional e começa a resolver, em vez de esperar instruções.

A gente constrói as próprias ferramentas

Na Sound, construímos nossas próprias aplicações internas com IA, e já fazemos isso hoje: ferramentas comerciais, fluxos operacionais, dashboards. O que antes exigia implantações longas e sistemas pesados de prateleira, hoje construímos internamente em dias, usando ferramentas de IA e plataformas no-code.

Nesta posição, você vai trabalhar do mesmo jeito. Em vez de escrever especificações e esperar por um sistema, você vai usar IA para construir, testar e melhorar as ferramentas que rodam nossa operação. Você não precisa de background em software, mas precisa de experiência prática construindo soluções reais com IA.

O que será seu

Operações Comerciais

• Construir e ser dono do processo completo de Order to Cash.
• Desenhar processos comerciais escaláveis que permitam ao time de Vendas focar em clientes, não em tarefas administrativas e de back office.
• Criar dashboards operacionais e KPIs que deem visibilidade sobre o negócio.
• Remover continuamente atritos da operação comercial.

Operações Financeiras e Crédito

• Ser dono das operações financeiras do Brasil, em parceria próxima com nossa organização global de Finanças e com o escritório de contabilidade terceirizado responsável pela execução.
• Construir e ser dono da política de crédito e do processo de aprovação de clientes, alinhando com nossa CFO. Nossas vendas operam em prazo safra, então a gestão disciplinada de crédito é central nesta posição.
• Gerir recebíveis, cobrança e exposição de crédito dos clientes ao longo da safra.
• Coordenar o processo de fechamento mensal e reporting com o escritório externo de contabilidade.
• Apoiar orçamento, forecast e relatórios financeiros.

Supply Chain e Atendimento ao Cliente

• Gerir o relacionamento operacional com nossos operadores logísticos e demais parceiros externos.
• Garantir disponibilidade de produto, acuracidade de estoque e performance de entrega.
• Coordenar importações, transferências de estoque e execução operacional com os times globais.
• Garantir que clientes e parceiros de distribuição tenham uma experiência operacional de primeira linha.

Business Operations e Excelência Operacional

• Desenhar, construir e melhorar continuamente o modelo operacional da Sound Brasil.
• Identificar oportunidades de simplificar processos por meio de automação e Inteligência Artificial.
• Ajudar a moldar ferramentas operacionais internas e fluxos digitais à medida que a empresa cresce.
• Construir documentação, governança e padrões operacionais.
• Conectar Vendas, Marketing, Finanças, Supply Chain e times globais em uma operação integrada.

Quem vai se realizar aqui

Você provavelmente vai amar esta posição se você:

• Gosta muito mais de construir do que de manter.
• Se sente totalmente confortável em fazer o trabalho tanto quanto desenhá-lo.
• Assume a responsabilidade naturalmente, em vez de esperar direcionamento.
• Prefere resolver problemas e simplificar questões a apenas apontá-los para outra pessoa.
• Se sente confortável tomando decisões com informação imperfeita.
• Acredita que tecnologia e IA devem simplificar o trabalho, não criar complexidade.
• É totalmente comprometido com um atendimento excelente a clientes internos e externos.
• Quer ajudar a construir uma empresa, não apenas gerenciar uma função.

Esta posição provavelmente não é para você se você prefere ambientes altamente estruturados, precisa de instruções detalhadas antes de agir, ou busca principalmente gerenciar um time.

O que buscamos

• Aproximadamente 7+ anos em business operations, finanças, operações comerciais, supply chain ou posições similares.
• Experiência no agronegócio brasileiro é obrigatória, incluindo familiaridade com vendas em prazo safra e dinâmica de canais.
• Experiência profunda e mão na massa em pelo menos duas destas três áreas: operações comerciais (order to cash e atendimento ao cliente), crédito e recebíveis, supply chain e logística. Disposição genuína para construir a terceira com o apoio da nossa CFO e dos times globais.
• Experiência prática construindo soluções com IA (ferramentas internas, automações, fluxos ou apps). Durante o processo, vamos pedir pra você mostrar algo que construiu.
• Forte perfil analítico, Excel avançado e conforto com ERP, CRM e ferramentas digitais.
• Inglês avançado.

Como é o sucesso

Ao final do seu primeiro ano: nosso time comercial passa o tempo vendendo, não resolvendo problemas operacionais. O Order to Cash é eficiente, escalável e visível. As decisões de crédito são disciplinadas, sustentando o crescimento e protegendo o negócio. Finanças, logística e operações comerciais funcionam como um sistema integrado, e o modelo operacional que você construiu está pronto para a próxima fase de crescimento.

Nossos valores nesta posição

• Tenacidade. Você vai até o fim. Construir do zero significa resolver problemas que ninguém mapeou ainda, e mesmo assim você segue em frente, com garra e foco.
• Ousadia. Você age com urgência e desafia o status quo. Sabe que um bom processo construído agora vale mais que um sistema perfeito construído tarde demais.
• Criatividade. Você questiona processos herdados e usa tecnologia e IA para encontrar formas mais simples de trabalhar.
• Mentalidade de dono. Você age como se a empresa fosse sua. Identifica problemas antes que virem incêndio e se responsabiliza pelos resultados.

What we offer:

• Opportunity to work in an incredible team with a drive to build alternative solutions to age old practices that increase farmer ROI

• Competitive total rewards package including base compensation, performance bonus structure or uncapped commission plan for sales positions, and above market equity

• Comprehensive health care plans including Medical, Dental and Vision coverage

  • Flex Spending Account (Healthcare, Dependent Care & Commuter Benefit for US-based employees)
  • Health Savings Account with monthly employer contribution (for US-based employees on qualifying health plans)

• 401(k) with 3% company match (for US-based employees)

• Flexible time off policy empowering employees to use time how they need, when they need

• Mental health and wellbeing benefits - including dedicated monthly meeting free Focus Days

• Paid parental leave (for US-based employees)

• Regular events and engagement activities (we actually like hanging out with each other!)

Sound Agriculture does not accept invitations to review resumes from third party recruiting firms or agencies.

Equal Employment Opportunity

We seek a diverse pool of applicants and consider all qualified candidates regardless of race, ancestry, color, gender identity or expression, sexual orientation, religion, national origin, citizenship, disability, Veteran status, marital status, or any other protected status.

Sound participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. If E-Verify cannot confirm that you are authorized to work, Sound is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before Sound takes any action, including terminating your employment.

Thanks for your interest in Oklo!  We are searching for a Document Control and Records Specialist to join our team.

Position Description

The Document Control and Records Specialist is responsible for the day-to-day administration of Electronic Document Management System (EDMS) workflows supporting document control and records management to ensure documents and records are created, maintained, and managed in accordance with business and regulatory requirements.

Specific responsibilities may include:

• Manage controlled documents throughout their lifecycle by coordinating reviews and processing document approval, release, revision, supersession, cancellation, and obsolescence while ensuring document integrity and revision control.
• Process incoming records through the records lifecycle by validating, classifying, indexing, and maintaining metadata while ensuring accurate filing, retention, retrieval, archival, and disposition.
• Perform detailed quality control checks of controlled documents and records to verify completeness, accuracy, legibility, required approvals, document identifiers, revisions, formatting, metadata, and final acceptance requirements.
• Maintain appropriate access permissions for controlled documents, records, and system users.
• Monitor document and records workflow queues and follow up on incomplete, delayed, or nonconforming submissions.
• Communicate routinely with internal customers across multiple departments regarding document requests.
• Provide first-line user support for EDMS tools, workflows, and routine document and records requests by retrieving controlled documents for authorized users, troubleshooting file access and availability issues, directing users to appropriate resources, and escalating issues as needed.
• Escalate system, workflow, access, or compliance issues that cannot be resolved using established guidance.
• Support the Document Control Manager with program initiatives and process improvements, including updating or drafting policies, procedures, and work instructions.
• Assist with maintaining controlled templates, forms, logs, and indexes.
• Generate routine reports and metrics related to document control and records management activities.
• Maintain confidentiality and appropriately handle sensitive, proprietary, or restricted information.

Minimum Qualifications:

• 5+ years of related experience in a regulated industry (energy preferred, nuclear strongly preferred).
• Experience in both controlled documents and records management.
• Education of at least an Associate degree or an equivalent combination of training, and relevant experience; Bachelor’s preferred.
• Remote work capability and ability to use video conferencing and cloud-based apps.
• Willing and able to travel ~15% of workdays.

Bonus Qualifications:

• EPC experience in the energy industry is preferred
• Performing or supporting technical writing/editing, word processing, or document compositing (layout/formatting)
• Previous experience supporting the establishment of a DCRM program.

Competencies:

We are looking for a Document Control specialist who has a thorough understanding of:

• Using an Electronic Document Management System (EDMS) for document control and/or records management.
• Nuclear QA requirements (e.g., ASME NQA-1, ANSI N15.8) and the role of document control in supporting regulatory compliance.
• Integrated safety management and document change/configuration control.
• Document control principles and records lifecycle management.
• Document templates, styles, formatting, headers/footers, collaborative editing
• Using software such as Microsoft Word and Excel, Gmail, Google Calendar, Adobe Acrobat Pro, EDMS systems (e.g., M-Files), SharePoint, Box, Jira, and Confluence. Experience with M-Files is preferred.
• Typing and data entry skills.

We are looking for a Document Control specialist who is:

• Analytical, logical, and able to apply sound judgment when evaluating information and solving problems.
• Helpful, responsive, and professional in meeting customer needs.
• Highly detail-oriented, with a quality mindset for accuracy and consistency.
• Organized and able to prioritize work while managing time and productivity with minimal supervision.
• Self-motivated and able to thrive in a fast-paced, evolving, and highly iterative environment.
• Adaptable and willing to learn quickly while embracing new ideas, processes, and ways of working.
• Able to work independently and leverage available resources to solve problems and complete tasks.
• Flexible and willing to support work outside primary assignments when needed.
• Has a willingness to work outside traditional business hours and support urgent demands as needed.
• Trustworthy and capable of appropriately handling sensitive information.
• An effective verbal and written communicator.
• Good attitude toward collaboration and teamwork.
• Passionate about clean energy and making advanced fission a reality!

Who you are:

A startup person: You aren’t driven by titles or hierarchy, and prefer efficiency to excess process. You don’t need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo travel requirements:

Oklo requires remote employees to travel to headquarters (Santa Clara, CA) twice a quarter annually, based on business or team needs, including attendance at team meetings, off-sites, and other company events or gatherings. For the first two weeks of onboarding, employees are required to be in person at headquarters in Santa Clara, CA.

About Oklo compensation:

Salary: $68,000-$85,000

Oklo offers flexible time off, equity, bonuses, competitive pay, 401(k), health insurance (with employer contribution), HSA, FSA, flexible work hours, wellness credits, and other benefits.

This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible.

About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

#CHOP: Oklo’s Values

Collaboration: We go further, together. We bring diverse perspectives, listen actively, and build trust through transparency and respect. We work across disciplines, sharing ownership to turn complex challenges into shared successes.

Humility: We are team players who act for the good of the company and for the world. We are focused on our mission, not personal recognition.

Ownership: We take pride in what we do and how we do it. We are proactive in finding solutions and see tasks through  to completion. We are committed to delivering on our promises to provide clean, reliable, and affordable energy.

Pathfinding: We chart new ground where no path exists by approaching challenges with curiosity, courage, and creativity while navigating ambiguity.

Candidates should be aware that employment may be contingent upon successful completion of a drug screening, and employees may be subject to drug testing at any time in accordance with company policy and applicable laws.

Recruitment Fraud Disclaimer

Oklo is aware of recent recruitment fraud attempts targeting job seekers. Please be cautious of anyone claiming to represent Oklo who does not contact you from an official Oklo email address.

All legitimate communications from our recruiting team— including application updates, interview requests, and job offers — will come exclusively from an @oklo.com email. Oklo will never ask for sensitive personal information, payments, or account credentials during the hiring process.

If you receive suspicious outreach or have concerns about the authenticity of any communication claiming to be from Oklo, please contact us through the official channels listed on our website.

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote, 150-person company with most of our team based in India and the Philippines. A few years ago, Fresh Prints began helping other fast-growing companies build their teams. We got so good at it that we spun out a new company to focus exclusively on that — and called it Frontier.

At Frontier, we help companies grow full-time, cross-functional teams abroad. We hire the smartest people and place them into the best companies. In three years, we’ve never lost a client. If you’re interested in a Frontier role and you apply and are accepted, we’ll screen you through assessments and interviews and aim to get you an interview for a full-time job within the month.

Think of us as your personal talent agent — and good luck with the application! 😊

Please note: To ensure we find the best technical fit, our process will have a practical skills assessment prior to interviews.

ABOUT TOP SHELF COLLECTIVE

Top Shelf Collective is a family of locally owned businesses based in Jackson Hole, Wyoming. The organization operates a diverse portfolio of companies, including The Liquor Store & Wine Loft of Jackson Hole, Jackson Hole Marketplace, The Vault of Jackson Hole, Jackson Hole Gift Baskets, Jackson Hole Wine Club, and Jackson Hole Connection.

Led by entrepreneur Stephan Abrams, Top Shelf Collective is built on a commitment to customer service, community involvement, operational excellence, and continuous improvement. With businesses spanning retail, hospitality, specialty services, and community-focused ventures, the organization is focused on creating exceptional experiences while continuing to grow and evolve.

ROLE OVERVIEW

Important Note: While this role carries the title Chief of Staff, this is a highly hands-on execution role rather than a traditional executive leadership position. The person in this role will spend their time driving projects forward, improving processes, coordinating across teams, conducting research, managing priorities, and serving as a trusted operational partner to the CEO.

This role is best suited for candidates with experience in executive support, operations, project management, business operations, or founder support. Candidates seeking a VP, Director, or large-team leadership role may not find this opportunity aligned with their expectations.

Compensation: $900-$1000/monthly

The Chief of Staff serves as a trusted operational partner to the CEO, helping manage priorities, execute projects, improve business processes, and ensure important initiatives move forward.

This role sits at the intersection of executive support, operations, project management, business analysis, and process improvement. The Chief of Staff will work directly with the CEO across multiple businesses and initiatives, helping create structure, improve efficiency, and remove operational bottlenecks.

This is a highly dynamic role requiring strong business judgment, exceptional organization, proactive communication, and the ability to independently drive work forward with minimal oversight. The ideal candidate is resourceful, curious, highly accountable, and thrives in fast-moving environments where priorities can shift quickly.

KEY RESPONSIBILITIES

Executive Operations & Support

• Manage executive communications, inbox organization, and follow-up actions.
• Coordinate calendars, meetings, appointments, and recurring priorities.
• Prepare meeting summaries, reports, and internal documentation.
• Help prioritize competing requests and ensure key initiatives remain on track.
• Serve as a trusted operational partner to the CEO across multiple areas of the business.

Project Management & Special Initiatives

• Coordinate and manage projects from planning through execution.
• Track deliverables, deadlines, action items, and stakeholder responsibilities.
• Follow up with internal and external stakeholders to ensure progress.
• Support implementation of strategic initiatives and operational improvements.
• Assist with new business initiatives, research projects, and special assignments.

Research & Business Analysis

• Conduct research on vendors, products, services, technology solutions, and business opportunities.
• Gather information and provide organized recommendations to leadership.
• Assist with vendor evaluations, RFP creation, and solution comparisons.
• Analyze operational reports and identify trends, risks, or opportunities.
• Support decision-making through research, documentation, and analysis.

Operations & Process Improvement

• Identify inefficiencies and opportunities to improve workflows.
• Create and maintain SOPs, process documentation, and operational playbooks.
• Assist with implementation of systems, tools, and operational improvements.
• Help standardize recurring processes across multiple businesses.
• Ensure information and communication flow effectively between teams.

Technology & AI Enablement

• Research and recommend tools that improve productivity and efficiency.
• Assist with implementation of AI and automation solutions.
• Document workflows and support technology adoption initiatives.
• Help identify opportunities to streamline repetitive tasks and manual processes.

Cross-Functional Business Support

• Support initiatives across multiple businesses within the Top Shelf Collective portfolio.
• Coordinate with vendors, partners, consultants, and service providers.
• Assist with operational reporting, project tracking, and administrative workflows.
• Take ownership of recurring responsibilities and continuously improve them over time.

REQUIRED QUALIFICATIONS

• 4+ years of experience in executive support, operations, project management, business operations, founder support, or a similar hands-on execution role.
• Exceptional written and verbal English communication skills.
• Strong organizational and time management abilities.
• Demonstrated ability to manage multiple priorities simultaneously.
• Strong problem-solving, research, and analytical skills.
• High level of accountability and ownership.
• Ability to work independently and proactively identify solutions.
• Proficiency with Google Workspace, Microsoft Office, and modern collaboration tools.

PREFERRED QUALIFICATIONS

• Experience supporting founders, executives, or business owners.
• Experience working in entrepreneurial, startup, or small business environments.
• Experience creating SOPs and operational documentation.
• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms.
• Exposure to vendor management, procurement, operations, or process improvement.
• Experience coordinating multiple projects across different departments or business units.

IDEAL CANDIDATE PROFILE

• Proactive and highly resourceful.
• Naturally curious with a strong desire to learn.
• Comfortable operating in ambiguity and figuring things out independently.
• Strong attention to detail and follow-through.
• Excellent communicator who keeps stakeholders informed and aligned.
• Able to balance strategic thinking with hands-on execution.
• Process-oriented while remaining flexible and adaptable.
• Takes ownership of outcomes rather than simply completing assigned tasks.
• Excited by the opportunity to work directly with a business owner and support multiple projects and growing businesses.

JOB DETAILS:

• Salary: $900-$1000/monthly
• Shift: Monday–Friday, 8:00 AM – 5:00 PM EST.
• Opportunity: Play a key role in improving operations, implementing systems, and supporting business growth across multiple companies.
• Environment: Work directly with the CEO of a growing portfolio of locally owned businesses and gain exposure to a wide variety of business operations, projects, and leadership initiatives.
• Type: Full-time REMOTE role.

As one of Microsoft’s most recognized global partners, Quisitive sits at the forefront of cloud transformation, enterprise data strategy, cybersecurity, and the emerging frontier of agentic AI.

Executive Assistant – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Central Time Business Hours

About the Role

At Pavago, one of our clients is hiring an Executive Assistant to provide high-level support to the CEO of a well-established commercial furniture manufacturer’s representative group serving six U.S. states.

This is more than a traditional administrative role.

You’ll serve as the CEO’s trusted partner—managing executive priorities, coordinating communication, overseeing calendars, supporting proposals, maintaining CRM data, and improving day-to-day business operations.

You’ll also play a key role in keeping projects organized, preparing business documents, managing sales-related administrative tasks, and identifying opportunities to improve efficiency through technology and AI.

If you’re highly organized, proactive, detail-oriented, and enjoy helping executives operate at their best, this role is a strong fit.

What You’ll Own

Executive Support & Calendar Management

• Manage the CEO’s inbox and prioritize communications.
• Draft professional emails and correspondence on behalf of leadership.
• Coordinate calendars, meetings, appointments, and scheduling priorities.
• Protect executive focus time by proactively managing competing priorities.
• Prepare meeting agendas, materials, and follow-up action items.
• Coordinate internal and external meetings across multiple stakeholders.

Proposal & Sales Support

• Review incoming project opportunities and notifications.
• Prepare ancillary product proposals using internal quoting software (training provided).
• Ensure proposals are accurate, complete, and submitted on time.
• Support proposal documentation and sales follow-up activities.
• Assist with sales administration and client-facing documentation.

CRM Management & Reporting

• Maintain accurate CRM records and account information.
• Update opportunities, activities, communications, and deal stages.
• Track customer interactions and project progress.
• Generate CRM reports and sales pipeline updates.
• Ensure data accuracy and consistency across all records.

Administrative & Operational Support

• Prepare presentations, reports, spreadsheets, and business documents.
• Coordinate follow-ups and ensure action items are completed on schedule.
• Organize company documentation and maintain structured filing systems.
• Support daily business operations and special projects.
• Assist leadership with administrative and operational priorities.

Process Improvement

• Identify opportunities to improve administrative workflows.
• Recommend and implement process improvements that increase efficiency.
• Leverage AI tools such as ChatGPT, Copilot, or similar platforms to streamline repetitive work.
• Help improve operational systems and internal processes as the business grows.

What Success Looks Like

• Executive schedules remain organized and optimized.
• Emails and communications are managed efficiently.
• Proposals are completed accurately and submitted on time.
• CRM records stay clean, current, and reliable.
• Administrative workflows become more efficient through continuous improvement.
• Leadership spends more time on strategic priorities and less time on administrative tasks.

What Makes You a Strong Fit

• You are highly organized and detail-oriented.
• You anticipate needs before they become problems.
• You enjoy creating structure and improving processes.
• You communicate professionally with internal and external stakeholders.
• You take ownership and work independently with minimal supervision.
• You enjoy helping executives operate more efficiently.

Required Experience & Skills

Experience

• Previous experience as an:

  • Executive Assistant
  • Administrative Assistant
  • Operations Coordinator
  • Project Coordinator
  • Similar executive support role

• Fluent written and spoken English.

• Experience using CRM platforms such as:

  • HubSpot
  • Salesforce
  • Zoho
  • Similar CRM systems

• Strong Microsoft Office skills, including:

  • Outlook
  • Excel
  • Word
  • PowerPoint

• Experience managing executive calendars and scheduling.

• Comfortable using AI productivity tools such as ChatGPT, Copilot, or similar.

• Strong organizational skills with exceptional attention to detail.

• Ability to quickly learn new software and business processes.

• Professional email writing and communication skills.

• Availability during U.S. Central Time business hours.

Nice to Have

• Experience supporting executives in a B2B sales environment.

• Experience preparing:

  • Quotes
  • Proposals
  • Estimates
  • Sales documentation

• Industry experience in:

  • Commercial Furniture
  • Interior Design
  • Architecture
  • Construction
  • Commercial Real Estate

• Experience generating CRM and sales pipeline reports.

• Project coordination or client relationship management experience.

• Experience improving administrative processes and workflows.

What a Typical Day Looks Like

• Review and prioritize the CEO’s inbox.
• Coordinate meetings and manage executive calendars.
• Prepare proposals and sales documentation.
• Update CRM records and generate reports.
• Draft emails, presentations, and business documents.
• Track follow-ups and ensure important tasks stay on schedule.
• Support operational projects and improve internal workflows.
• Use AI tools to streamline administrative work and improve productivity.

In short: You’ll keep the CEO organized, support business operations, manage critical administrative workflows, and help the company operate more efficiently through strong execution and continuous process improvement.

Key Metrics for Success (KPIs)

• Executive calendar accuracy and scheduling efficiency.
• Inbox management and follow-up completion.
• Proposal accuracy and on-time submission.
• CRM data accuracy and reporting quality.
• Administrative task completion and responsiveness.
• Process improvement initiatives implemented.
• Leadership satisfaction and operational efficiency.

Why This Role Stands Out

• High-trust partnership with the CEO.

• Significant ownership across executive support and business operations.

• Opportunity to improve systems using AI and modern productivity tools.

• Exposure to sales operations, CRM management, and business process improvement.

• Fully remote role with long-term growth opportunities.

• Career progression into:

  • Senior Executive Assistant
  • Executive Operations Manager
  • Chief of Staff
  • Operations Manager

Interview Process

1. Application Review
2. Spark Hire Intro Video (3–5 minutes)
3. Client Interview
4. Offer & Onboarding

What Happens After You Apply

After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you.

Instead of multiple initial screening calls, you’ll have one opportunity to introduce yourself, discuss your experience supporting executives, managing calendars and inboxes, coordinating operations, working with CRM systems, and improving administrative processes. You’ll also have the opportunity to highlight how you’ve used AI tools to improve productivity and support business operations. Your video will be reviewed by the hiring team before moving to the client interview.

You can record your video as many times as you’d like before submitting it—only your final version will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after applying.

Apply Now

If you’re passionate about executive support, enjoy creating structure in fast-moving environments, and want to play a critical role in helping leadership operate more effectively, we’d love to hear from you. Apply today and become a trusted partner to a growing business.

Jasper is the leading AI marketing platform, enabling the world's most innovative companies to reimagine their end-to-end marketing workflows and drive higher ROI through increased brand consistency, efficiency, and personalization at scale.

Jasper has been recognized as "one of the Top 15 Most Innovative AI Companies of 2024" by Fast Company and is trusted by nearly 20% of the Fortune 500 – including Prudential, Ulta Beauty, and Wayfair. Founded in 2021, Jasper is a remote-first organization with team members across the US, France, and Australia.

About The Role

As the Executive Assistant to the CEO, you will be a trusted strategic partner and force multiplier for our CEO, helping him operate at his highest level of impact. This role demands exceptional organizational skills, strong communication abilities, and the utmost discretion in handling confidential information. Alongside this strategic remit, you'll also manage the CEO's schedule, travel, meeting materials, and other administrative essentials — with the same precision and attention to detail. This role demands exceptional judgment, strong communication abilities across all levels of the organization, and the utmost discretion in handling confidential information.

This role reports to the Senior Manager, Executive Operations, and works in close daily partnership with the CEO. The role is open to candidates located in the UK, with a strong preference for someone based in London. While this is a fully remote role, there may be times when meeting the CEO and various partners in our London office is necessary, so flexibility to work out of this office is required.

What You Will Do At Jasper

• Manage the CEO’s schedule to arrange meetings, triage incoming requests, and ensure that all deadlines are met effectively.
• Coordinate and facilitate communication between the executive and other internal team members, ensuring clear and effective collaboration.
• Support the Executive Team working cadence including weekly meetings, regular brainstorming sessions and quarterly offsites.
• Own travel arrangements and external engagement logistics with meticulous attention to detail, building contingency plans so nothing is left to chance.
• Assist with key priorities including preparing necessary materials and organizing the CEO’s workflow.
• Proactively identify issues and implement solutions to maintain momentum on critical activities.
• Prepare materials and organize workflow to keep the CEO's key priorities moving forward.
• Partner closely with the Senior Manager, Executive Operations and cross-functional leaders to strengthen and continuously improve executive operations processes.
• Support the CEO's engagement with the Board and other senior stakeholders, including helping prepare materials and coordinate logistics for Board meetings and other high-stakes, elevated communications.
  
  

What You Will Bring To Jasper

• 7+ years of experience as an executive assistant or in a similar administrative role, ideally supporting C-level executives — with 2-4+ years directly supporting a CEO or Founder strongly preferred.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with comfort communicating at the Board and executive level.
• Sound independent judgment and decision-making — able to distinguish between what to run with and what to escalate.
• Ability to handle sensitive and confidential information with the highest level of discretion.
• Strong problem-solving skills and the ability to work independently and autonomously.
• Excellent interpersonal skills and the ability to build positive relationships with colleagues and external contacts.
• Flexibility and adaptability in a fast-paced and dynamic work environment.
  
  

Compensation Range

At Jasper, we believe in pay transparency and are committed to providing our employees and candidates with access to information about our compensation practices. The expected base salary range offered for this role is £85,000 - £100,000. Compensation may vary based on relevant experience, skills, competencies, and certifications.

Benefits & Perks (UK)

• Comprehensive Private Medical Insurance and Dental coverage
• Workplace Pension with a 3% employer contribution
• Equity grant participation
• Flexible PTO with a FlexExperience budget ($900 annually) to help you make the most of your time away from work
• FlexWellness program ($1,800 annually) to help support your personal health goals
• Life Assurance and Income Protection Insurance
• Generous budget for home office setup
• $1,500 annual learning and development stipend
• 16 weeks of paid parental leave
  
  

Our goal is to be a diverse workforce that is representative at all job levels as we know the more inclusive we are, the better our product will be. We are committed to celebrating and supporting our differences and that diversity is essential to innovation and makes us better able to serve our customers. We hire people of all levels and backgrounds who are excited to learn and develop their skills.

We are an equal-opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

By submitting this application, you acknowledge that you have reviewed and agree to Jasper's CCPA Notice to Candidates, available at legal.jasper.ai/#ccpa.

Work From Anywhere in LATAM or the Philippines

Work Schedule: EST | 8:00 AM – 5:00 PM (Monday–Friday, full overlap required)

Compensation Range: $3,000 - $3,500 USD/month based on experience

A health and wellness products company selling across Walmart’s marketplace is looking for a Walmart Marketplace Specialist to take full, end-to-end ownership of its Walmart business.

The company currently manages its Walmart presence with multiple team members split across fulfillment, catalog, and marketing — creating coordination gaps as the channel scales. This is the business’s first dedicated Walmart hire, reflecting how central the marketplace has become to their growth strategy.

Day-to-day, the Specialist will own catalog health and listing optimization, manage Walmart Connect advertising campaigns, and oversee WFS inventory and fulfillment coordination across both 1P and 3P channels. Success means moving from an initial period of strategy alignment to fully independent management of the Walmart business, with measurable gains in catalog health and advertising performance.

Must-Have

• 1-2+ years of dedicated, hands-on Walmart marketplace management experience, with full-cycle ownership from product onboarding through fulfillment
• Proven experience navigating both Walmart Supplier One (1P) and Walmart Seller Center (3P) platforms
• Hands-on management of Walmart Connect advertising campaigns, including keyword research, bid optimization, and budget allocation
• Experience with catalog and listing optimization for keyword ranking and search visibility on Walmart
• Working knowledge of Walmart Fulfillment Services (WFS), including inventory planning and replenishment
• Client-side marketplace management experience (brand or agency), not solely internal Walmart corporate experience
• English at C1+ CEFR level (client-facing fluency required)

Nice-to-Have

• Proficiency with Scintilla for Walmart performance reporting
• Experience with Helium 10 for Walmart-specific keyword research
• Prior Amazon marketplace (FBA) experience
• Background working with health and wellness or CPG brands
• Experience at a brand (not an aggregator) with dedicated ownership of a single marketplace account

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for:

Watch here: https://www.loom.com/share/863b8e426e6d48309aa8f4ea4c1c94cd

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere

• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting

• Generous PTO: In accordance with company policy

• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees

• Direct Mentorship: Guidance from international industry experts

• Learning & Development: Ongoing access to resources for professional growth

• Global Networking: Connect with professionals worldwide

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Topgrading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you’re empathetic, organized, and passionate about improving patient experiences through operational excellence, this role is for you. Apply now to help make specialized healthcare more accessible to patients across the U.S.

Here at Scout Motors, we’re carrying forward the heritage of one of the most iconic American vehicles in history. A vehicle dating back to 1960. One that forged the path for future generations of rugged SUVs and trucks and will do so once again.

But Scout is more than just a brand, it’s a legacy steeped in a culture of exploration, caretaking, and hard work.

The Scout brand is all about respect. Respect for the past and the future by taking an iconic American brand that hasn’t been around for a while, electrifying it, digitizing it, and loading it with American innovation. Respect for communities by creating a company that stands for its people and its customers. Respect for both work and play, with vehicles that are equally at home at a camp site, a job site, or on a Tuesday commute. And respect for our customers by developing two powertrains that meet their requirements — an all-electric powertrain as well as the Harvester™ range extender powertrain which includes a built-in gas-powered generator with an estimated 500 miles of combined range.

At Scout Motors, we empower our talented, inclusive, and entrepreneurial teams to innovate. What makes a Scout employee? Someone who is a visionary and a leader, who seeks new paths and shares lessons learned. A knowledgeable doer who collaborates across the company to build better. A go-getter with unrivaled passion.

Join us at Scout Motors and be part of shaping the future of transportation. If you’re ready to drive change and make history, apply now!

What you’ll do

Become part of an iconic brand that is set to revolutionize the electric pick-up truck & rugged SUV marketplace by achieving the following:

• Provide support to production teams to help achieve production goals.
• Support the fostering of a collaborative and inclusive work environment.
• Implement containment actions short / long-term to address any deviationsfrom the design of the vehicle / quality of parts.
• Collaborate closely with the body shop production and maintenance teams.
• Address equipment and communication issues promptly to minimize production delays.
• Ensure seamless integration between production, maintenance, and other relevant departments.
• Facilitate regular meetings between teams to discuss ongoing challenges and improvement opportunities.
• Stay updated on the latest advancements and best practices in body production, measurement and joining technologies.
• Use statistical process control and control charts to maintain dimensional accuracy.
• Conduct cross-departmental analysis of product launches to identify areas for improvement.
• Create DFEMA’s and PFEMA’s, as well as control plans and monitor results.
• Use metrology equipment and create measurement reports to drive product improvements utilizing shims, to fixtures, jigs and equipment to meet quality requirements within manufacturing.
• Provide instruction and guidance on required techniques and regulations.
• Track and coordinate special build events within the Pilot Hall body Team.
• Simulate the interaction of exterior BIW components in terms of fit, function and appearance.
• Ensure stress-free joining of individual parts within sub-Welding groups using a Fugemeister Bock.

Location & Travel Expectations:

• This role will be based out of the Scout Motors location in Blythewood, South Carolina.
• This role requires 4-5 days per week in the office, with regular in-person meetings and events.
• Applicants should expect that the role will require the ability to convene with Scout colleagues in person and travel to participate in events on behalf of the company from time to time.

What you’ll bring

We expect all Scout employees to have integrity, curiosity, resourcefulness, and strive to exhibit a positive attitude, as well as a growth mindset. You’ll be comfortable with change and flexible in a fast-paced, high-growth environment. You’ll take a collaborative approach to achieve ambitious goals. Here’s what else you’ll bring:

• 5+ years professional experience with expertise in automotive production, including ability to achieve stable production processes.
• Bachelor’s in mechanical engineering, electrical engineering, or related field. Master’s degree preferred.  An equivalent amount of relevant work experience may be considered in lieu of a degree.
• Strong understanding and the ability to read and translate measurement reportsto improve the quality and condition of single parts within BiW.
• Skillful at organizational navigation and cross-functional collaboration at all levels; ability to develop effective partnerships and relationships.
• Creative and strategic problem solver who exercises sound judgment.
• Strong analytical and problem-solving skills. 8D or similar method problem solving experience.

What you’ll gain

The benefits of joining Scout include the chance to build products and a company from the ground up.  This is a chance to create something new and lasting – with an iconic brand at its foundation.  In addition, Scout provides competitive compensation and benefits to support your physical, mental, and financial wellbeing. Program specifics are detailed in company policies and employee benefit guides, select highlights:

• Competitive insurance including:
  • Medical, dental, vision and income protection plans
• 401(k) program with:
  • An employer match and immediate vesting
• Generous Paid Time Off including:
  • 20 days planned PTO, as accrued
  • 40 hours of unplanned PTO and 14 company or floating holidays, annually
  • Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders
  • Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave

Pay Transparency

This is a full-time, exempt position eligible to receive a base salary and to participate in an annual performance bonus program. Final salary offered will be determined based on factors including but not limited to the candidate’s skills and experience. The annual performance bonus program is preset and not candidate dependent.

Initial Base Salary Range: $100,000.00 - $125,000.00

Internal Leveling Code: IC9

Notice to applicants:

• To be considered for career opportunities at Scout Motors, applicants must be 18 years of age or older.
• Residing in San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, Scout Motors will consider for employment qualified applicants with arrest and conviction records.
• Residing in Los Angeles: Scout Motors will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring Ordinance.
• Residing in New York City: This role is not eligible for remote work in New York City.

Equal Opportunity

Scout Motors is committed to employing a diverse workforce and is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, pregnancy, or any other characteristics protected by law.Scout Motors is committed to compliance with allapplicable fair employment practice laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact ScoutAccommodations@scoutmotors.com.

Virtual Executive Assistant (Remote)

Work Mode: Remote

As a Virtual Executive Assistant, your primary responsibility is to provide high-level administrative support to executives and leadership teams. Your role is essential in managing schedules, coordinating communications, organizing meetings, and ensuring daily operations run smoothly and efficiently.

You will play a key part in maintaining organization, improving productivity, and supporting important business decisions. Your professionalism, attention to detail, and ability to manage multiple priorities will contribute directly to the success of both our leadership team and the organization as a whole.

 

Job Responsibilities:

 

1) Calendar and Communication Management

• Manage executive calendars, including scheduling meetings, appointments, and reminders
• Handle incoming emails and communications, prioritizing and responding when appropriate
• Maintain clear and professional communication on behalf of executives
• Coordinate internal and external correspondence

2) Task and Workflow Coordination

• Track tasks, deadlines, and priorities to ensure timely completion
• Organize and follow up on action items from meetings and communications
• Assist in managing day-to-day administrative workflows
• Ensure all activities are properly documented and tracked

3) Meeting and Travel Support

• Coordinate meeting logistics including agendas, materials, and virtual setup
• Take notes during meetings and distribute summaries or action items
• Arrange travel plans, accommodations, and itineraries when required
• Ensure all scheduling aligns with executive priorities

4) Documentation and Administrative Support

• Prepare, format, and organize documents, reports, and presentations
• Maintain organized digital files and records
• Assist with data entry and information management tasks
• Ensure documentation is accurate and easily accessible

 

Required Qualifications:

• Strong verbal and written communication skills in English
• Previous administrative, executive assistant, or coordination experience preferred
• Excellent organizational and time management abilities
• High level of discretion and professionalism when handling sensitive information
• Ability to multitask and manage competing priorities
• Comfortable using digital tools, calendars, and collaboration platforms
• Strong attention to detail and problem-solving skills
• Self-motivated and able to work independently in a remote environment
• Adaptable and responsive to changing priorities

 

Benefits Package:

• Competitive compensation based on experience
• Performance-based incentives and recognition
• Flexible remote working environment
• Opportunities for professional growth and advancement
• Ongoing training and development support
• Collaborative and supportive team culture

 

We are committed to creating a professional and supportive remote environment where you can grow your skills while contributing meaningfully to executive operations.

 

Keywords:

Executive assistant • Virtual assistant • Remote administration • Calendar management • Executive support • Task coordination • Meeting scheduling • Travel coordination • Document management • Communication support • Time management • Organizational skills • Remote work • Professional support • Business operations • Career growth

 

 

This is a remote position. We are seeking an experienced Atlassian Administrator to manage, optimize, and continuously improve our Atlassian Cloud ecosystem. This role will be responsible for the administration,...

About Frontier

Frontier is a subsidiary of Fresh Prints. Fresh Prints is a New York-based, fast-growing, fully remote company with a global team based primarily in India and the Philippines.

At Frontier, we help high-growth companies build exceptional global teams. We recruit top talent and place them into long-term, full-time roles with leading startups across a wide range of industries. Our focus is on finding candidates who are not only highly skilled but also thrive in fast-paced, high-impact environments.

If you’re interested in a Frontier role and are selected to move forward, you’ll complete a practical skills assessment followed by interviews with our team and the client.

Think of us as your personal talent agent—and good luck with your application! 😊

Please note: To ensure we find the best fit, our hiring process begins with a practical skills assessment before interviews.

About the Client

Saltbox is on a mission to make the hardest parts of running a small business simple. The company provides flexible warehouse suites, office space, and logistics support that help eCommerce businesses grow and scale with confidence.

As Saltbox continues to expand across the United States, the Services & Operations team plays a critical role in driving strategic initiatives, supporting operational excellence, and ensuring seamless execution across multiple business functions.

The company is seeking an experienced, highly organized, and proactive Virtual Executive Assistant to support the VP of Services & Operations. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and serves as a trusted operational partner to executive leadership.

Role Overview

As the Virtual Executive Assistant, you will be the primary support partner to the VP of Services & Operations, helping manage a dynamic and constantly evolving workload. This role extends beyond traditional executive support—you’ll coordinate projects, manage executive operations, drive accountability across teams, and ensure priorities move forward efficiently.

Success in this role requires exceptional organizational skills, strong business judgment, excellent communication, and the ability to manage multiple high-priority initiatives simultaneously. You’ll work closely with internal stakeholders, external partners, and cross-functional teams to help keep projects on track while enabling the executive to focus on strategic priorities.

Experience supporting executives in construction, real estate, facilities, property management, or project-driven operational environments will be highly valued.

Key Responsibilities

Executive Calendar & Meeting Management

• Own and manage the executive’s calendar, balancing competing priorities while protecting strategic focus time
• Coordinate meetings across multiple stakeholders and time zones
• Anticipate scheduling conflicts and proactively resolve them
• Prepare agendas, briefing materials, and supporting documentation before meetings
• Ensure the executive is informed, prepared, and operating efficiently throughout each day

Meeting Management & Executive Follow-Up

• Utilize Fireflies or similar AI-powered meeting assistants to capture meeting transcripts
• Convert discussions into concise summaries, action items, and executive briefs
• Organize documentation and meeting records across internal systems
• Track follow-ups, commitments, and deadlines to ensure timely completion
• Drive accountability by following up with stakeholders on outstanding action items

Inbox & Executive Communications

• Manage and prioritize incoming email communications
• Draft professional correspondence on behalf of the executive
• Identify urgent matters requiring immediate attention
• Maintain a highly organized inbox and ensure timely responses
• Support clear communication across internal teams, external partners, and leadership

Project Coordination & Operational Support

• Coordinate multiple operational initiatives simultaneously while tracking progress against deadlines
• Maintain project trackers, timelines, and priority lists
• Monitor milestones and proactively identify risks or blockers
• Coordinate with cross-functional teams, vendors, consultants, and external partners
• Prepare executive status updates, reports, and project summaries
• Ensure action items remain on schedule and stakeholders remain aligned

Travel & Expense Management

• Coordinate domestic travel arrangements, including flights, accommodations, transportation, and itineraries
• Manage schedule changes and travel adjustments as needed
• Maintain organized travel documentation and itineraries
• Process and reconcile expense reports and receipts
• Ensure compliance with company policies and reporting requirements

Executive Operations & Administrative Support

• Support weekly planning, prioritization, and operational planning sessions
• Organize documentation, trackers, and executive resources
• Manage recurring administrative processes and reminders
• Serve as a trusted operational partner for executive support and coordination
• Continuously improve workflows and identify opportunities to increase operational efficiency

What We’re Looking For

• 5+ years of experience supporting senior executives, founders, or leadership teams in fast-paced organizations
• Previous experience as an Executive Assistant, Virtual Executive Assistant, Executive Operations Coordinator, Executive Business Partner, or similar role
• Demonstrated ability to manage complex calendars, shifting priorities, and competing deadlines
• Strong project coordination experience with multiple concurrent initiatives
• Exceptional organizational, planning, and time management skills
• Outstanding written and verbal English communication skills
• Strong attention to detail with excellent follow-through
• Ability to anticipate executive needs and exercise sound judgment with minimal supervision
• Experience handling confidential information with professionalism and discretion
• Comfortable working independently in a fully remote environment
• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets)
• Experience using AI meeting assistants such as Fireflies or similar tools
• Familiarity with project management platforms such as Asana, ClickUp, Notion, Monday.com, Jira, or similar collaboration tools

Preferred Qualifications

• Experience supporting executives in construction, real estate, facilities, property management, engineering, architecture, or project-driven operational environments
• Experience supporting executives within fast-growing startups or scaling organizations
• Strong background coordinating cross-functional operational projects
• Experience working with vendors, contractors, consultants, or external partners
• Familiarity with workflow automation and AI-powered productivity tools
• Experience managing executive travel and expense reporting

Additional Details

• Fully Remote
• Full-Time Position
• Reports directly to the VP of Services & Operations
• Meaningful overlap with U.S. business hours required
• Long-term opportunity with strong growth potential

IndustrySaaS / PropTech / OperationsWork ArrangementFully RemoteJob TypeFull-TimeWork ScheduleTBD — overlap with US business hours is preferred LocationsPhilippines / Latin America About Pearl TalentPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU.

IMPACT BRANDS is a leading contributor to the health and wellness industry.

Headquarters: Bonn, NORDRHEIN_WESTFALEN, Germany
URL: http://akkodis.com

Zur Verstärkung eines langfristigen Digitalisierungs- und Infrastrukturprojekts bei einer namhaften Institution im Bereich Umwelt & Infrastruktur suchen wir mehrere erfahrene IT-Administratoren (m/w/d) am Standort Bonn. Der Projekteinsatz startet zum 01.09.2026 und ist auf 18–24 Monate langfristig ausgelegt. Dich erwartet ein modernes Enterprise-Umfeld mit komplexen IT-Infrastrukturen, aktuellen Server- und Virtualisierungstechnologien sowie verantwortungsvollen Aufgaben im Betrieb und in der Weiterentwicklung sicherheitskritischer Systeme. **Das erwartet dich:** - Bearbeitung von Kundenanfragen und Störungen im 1st- und 2nd-Level-Support - Analyse, Fehlerbehebung und Dokumentation im Ticketsystem - Betreuung komplexer Server- und IT-Infrastrukturen im Managed-Services-Umfeld - Zusammenarbeit mit spezialisierten Teams in den Bereichen Microsoft, VMware und Citrix - Unterstützung im Second- und Third-Level-Support - Technische Beratung und Unterstützung der Anwender **Das zeichnet dich aus:** - Mehrjährige Erfahrung im IT-Support oder der Systemadministration - Sehr gute Kenntnisse in mindestens einem der folgenden Bereiche: - Microsoft-Technologien (Windows Server, Active Directory (DNS & DHCP), Exchange, MS-SQL Server) - Linux Serversysteme wie Cent OS, Ubuntu, Red Hat, Suse Linux Enterprise - Virtualisierung (VMware, Hyper-V, Citrix) - Umgang mit Serversystemen, Hardware und Konfiguration - Storage-Lösungen (z. B. Fujitsu ETERNUS Storage-Produktfamilie, IBM TSM) - Backup & Security (z. B. Veeam, Veritas,) - Viren & Malware Systeme für Server und Client wie Trend Micro DeepSecurity & Scan Mail - Strukturierte und lösungsorientierte Arbeitsweise **Deine Benefits:** - Ein attraktives Jahresgehalt von bis zu 65.000–75.000 € möglich - Möglichkeit auf hybrides Arbeiten - Mitarbeit an langfristigen Digitalisierungs- und Infrastrukturprojekten im öffentlichen Umweltumfeld - Spannende Möglichkeit, Einblicke in komplexe und sicherheitskritische IT-Landschaften zu erhalten - Zur Förderung deiner Gesundheit bieten wir Wellhub (ehemals Gympass) - Attraktive Extras – Mitarbeiterrabatte und Corporate Benefits bei zahlreichen Partnern Sende uns gerne direkt Deine Bewerbung (Lebenslauf und vorhandene Zeugnisse) über das Bewerbungsportal zu. Alternativ gerne als E-Mail an [katrin.schneider@akkodis.com](https://mailto:katrin.schneider@akkodis.com). Für Rückfragen stehen wir Dir gerne zur Verfügung. Wir freuen uns über die Bewerbung von Menschen, die zur Vielfalt unseres Unternehmens beitragen.

To apply: https://weworkremotely.com/remote-jobs/akkodis-germany-tech-experts-it-administrator-m-w-d-windows-server-virtualisierung

Headquarters: Eastbourne, East Sussex
URL: http://idexcorp.com

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

PRIMARY FUNCTION:

Develop, prioritize, and execute short-term and long-term commodity strategies that reduce supply chain complexity and achieve continuous material productivity improvements.  Identify and develop strategic supply bases for critical components while also reducing overall supply-chain complexity. 

Location - Preferably Ireland / UK / Europe

Hybrid / Remote

Salary Range - 65K to 85K depending on experience / skills

PRIMARY DUTIES AND RESPONSIBILITIES:

• Develop and execute commodity strategies that achieves quality, delivery, cost and inventory targets within respective commodities.
• Build and maintain strong relationships with key suppliers, fostering collaboration and alignment on risk management strategies.
• Analyze current market conditions, geo-political environment and incorporate into commodity strategies to effectively mitigate supply chain risk.
• Negotiate agreements with suppliers of assigned global commodities ensuring that the best total cost is realized.
• Contracts will include such items, as discounts, payment terms, shipping terms, stocking agreements, quality parameters, service requirements, supply chain connections and other items deemed valuable.
• Utilize 80/20 mindset to establish strategies and identify opportunities to reduce product and supply base complexity for assigned commodities.
• Lead cross-functional project teams to implement product complexity reduction and improvement.
• Manage Global supply base and incorporate supply chain management tools to continually improve supplier performance and drive internal efforts to resolve supplier issues.
• Assist product teams in gaining a competitive advantage by incorporating product roadmaps, current market conditions and new technologies within their commodities. Continually assess and evaluate new suppliers.
• Develop and nurture strong and collaborative relationships with Viking Cedar Falls supply chain and production teams to ensure continuity of supply on critical components and pumps.
• Collaborate with global cross-functional teams to align resilience strategies with production planning, inventory management, and logistics operations that can be relied on to consistently help deliver the I & OP elements of Viking Pump Hygienics SIOP (Sales, Inventory & Operational Planning) process.
• Implement digital tools and technologies to improve supply chain visibility, forecasting, and decision-making.
• Lead the development and execution of business continuity plans (BCPs) specific to the supply chain, ensuring readiness in the event of disruptions (e.g., natural disasters, global pandemics, supplier insolvencies).

EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Supply Chain, Business Administration, or related discipline
• Minimum of 5 years’ experience in commodity management in a manufacturing environment, or equivalent combination of education and experience
• Experience of supply chain development in the industrial and / or hygienic pump segments.
• APICS or CPM certificate preferred.  
• Experience in iron/aluminum casting, metal fabrication, machining, electronics, and/or plastics preferred
• Experience in managing a global supply base preferred

OTHER SPECIAL REQUIREMENTS:

• Familiarity with sourcing of machined castings, forged parts or machinery preferred.
• Experience with Advance Product Quality Planning (APQP) preferred.
• Mechanical and technical aptitudes to understand engineering documents, including blueprints.
• Excellent analytical skills required

COMPUTER SKILLS:

• Proficient with Microsoft Office products including, but not limited to, Word, Excel, and Outlook.
• Proficient  with Enterprise Resource Planning software.

WORK ENVIRONMENT REQUIREMENTS:

• Ability to move within office and manufacturing complex, write by hand and keyboard, and perform general office functions.
• Ability to communicate by speech and hearing via phone and in person.
• Visual acuity needed for close detail work and computer use.
• General manufacturing, warehouse and office environment.
• Travel up to 25% of the time, domestic and international.

ORGANIZATIONAL RELATIONSHIPS

• Must have the ability to effectively communicate with customers, suppliers and all levels of company personnel.

• Must be able to work well and cooperate with people at all levels of the organization. Must work closely with Manufacturing, Marketing and Sales, Engineering, and Corporate personnel and act as the primary interface between the Company and its suppliers.

#LI-remote

Compensation Information


The expected pay range for this position is 65.000 - 85.000 annually.

 

Ultimately, in determining your pay, we may also consider your experience, and other objective job-related factors. This position may be eligible for a bonus or other incentive plan, as well as other forms of compensation.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

To apply: https://weworkremotely.com/remote-jobs/viking-pump-hygienic-commodity-manager